Job Opening for Church Secretary / Bookkeeper:
Job Description for Church Secretary/Bookkeeper
DEFINITION: The church secretary/bookkeeper is a part time position serving as a ministry team member to assist in carrying out the purpose and mission of the church
RESPONSIBLE TO: All staff members are hired by the church; and are responsible to the pastor working directly under his supervision.
SPECIFIC RESPONSIBILITIES:
1. Serve as secretary to the pastor and be available to help other staff members of the church as time permits. Duties shall include, but are not limited to:
· Type correspondence, copy documents, prepare bulletins, newsletters and distribute mail.
· Maintain Tree of Life records and prepare information for engraving. Provide monthly list for publication in church newsletter.
· Maintain and order office and other supplies as needed or asked by the pastor.
· Maintain church calendar [i.e. use of all church facilities and events]
· Maintain church family mailing list. [Servant Keeper]
· Record weekly attendance for worship and Sunday School
· Publish yearly calendar containing birthdays, anniversaries, important dates and addresses and phone numbers.
· Maintain regular office hours. [i.e. at this time the office hours are 9 to 1 Monday through Friday]
· When members are in the hospital, notify a designated deacon. Maintain church prayer list.
· Proficient in Microsoft Word and Excel.
2. Maintain financial and tax records [i.e. checking accounts, saving accounts, payroll reports, budget and financial record keeping], membership records, etc. This will be under the leadership of the church treasurer: Duties shall include, but are not limited to:
· Receive, count and deposit all church offerings.
· Post receipts and disbursements of all accounts according to financial system.
· Post offerings weekly to individual accounts in Servant Keeper. Prepare annual giving statements for church members.
· Prepare bank reconciliation statements monthly.
· Prepare government reports, including quarterly 941’s, monthly NC Withholding and pay payroll taxes.
· Prepare and issue checks to staff members and pay all bills in accordance with church policy.
· Maintain, prepare and submit Sales Tax reports.
3. Serve as church office receptionist. Duties may include, but are not limited to:
· Utilize strong communication skills in receiving church calls and visitors during regular office hours.
· Exercise discretion with regard to private information for individuals and congregation as a whole. Sign confidentiality agreement upon hire.
4. Be responsible for other duties deemed appropriate to the position and assigned by the Pastor.
REQUIREMENTS
1. A born-again believer, in accord with the church’s doctrines and beliefs.
2. Spiritually mature, maintaining a personal relationship with the Lord.
3. A burden for local church ministries and supports the total church program.
4. Cheerful, with a good disposition and a heart for people. Ability to work well with people.