Job Opening for Church Secretary / Bookkeeper:

Job Description for Church Secretary/Bookkeeper

DEFINITION: The church secretary/bookkeeper is a part time position serving as a ministry team member to assist in carrying out the purpose and mission of the church

RESPONSIBLE TO: All staff members are hired by the church; and are responsible to the pastor working directly under his supervision. 

SPECIFIC RESPONSIBILITIES:

1.         Serve as secretary to the pastor and be available to help other staff members of the church as time permits. Duties shall include, but are not limited to:

·       Type correspondence, copy documents, prepare bulletins, newsletters and distribute mail.

·       Maintain Tree of Life records and prepare information for engraving. Provide monthly list for publication in church newsletter.

·       Maintain and order office and other supplies as needed or asked by the pastor.

·       Maintain church calendar [i.e. use of all church facilities and events]

·       Maintain church family mailing list. [Servant Keeper]

·       Record weekly attendance for worship and Sunday School

·       Publish yearly calendar containing birthdays, anniversaries, important dates and addresses and phone numbers.

·       Maintain regular office hours. [i.e. at this time the office hours are 9 to 1 Monday through Friday]

·       When members are in the hospital, notify a designated deacon. Maintain church prayer list.

·       Proficient in Microsoft Word and Excel.

2.         Maintain financial and tax records [i.e. checking accounts, saving accounts, payroll reports, budget and financial record keeping], membership records, etc. This will be under the leadership of the church treasurer: Duties shall include, but are not limited to: 

·       Receive, count and deposit all church offerings.

·       Post receipts and disbursements of all accounts according to financial system.

·       Post offerings weekly to individual accounts in Servant Keeper. Prepare annual giving statements for church members.

·       Prepare bank reconciliation statements monthly.

·       Prepare government reports, including quarterly 941’s, monthly NC Withholding and pay payroll taxes.

·       Prepare and issue checks to staff members and pay all bills in accordance with church policy.

·       Maintain, prepare and submit Sales Tax reports.

3.         Serve as church office receptionist. Duties may include, but are not limited to:

·       Utilize strong communication skills in receiving church calls and visitors during regular office hours.

·       Exercise discretion with regard to private information for individuals and congregation as a whole. Sign confidentiality agreement upon hire.

 4.         Be responsible for other duties deemed appropriate to the position and assigned by the Pastor.

 REQUIREMENTS

1.         A born-again believer, in accord with the church’s doctrines and beliefs.

2.         Spiritually mature, maintaining a personal relationship with the Lord.

3.         A burden for local church ministries and supports the total church program.      

4.     Cheerful, with a good disposition and a heart for people. Ability to work well with people.